Free Health and safety document to adapt for a small office

Health & Safety Policy HEALTH & SAFETY POLICY FOR EMPLOYEES You are welcome to adapt and use this document suitable for a small office with computers and paper and staff and visitors. Not a paper mill or a coal mine. Ours is written for a IT Training company running MS office applications for 20-30 visitors per day and passed muster for a basic audit by Investors in People. Good luck! First Aiders at The Mouse Training Company Office – John Caulfield & Charis Alexander General Statement · Our policy is to work in the safest practicable manner. The Company recognises that the health and safety and general well being of all employees and other persons on the Company’s premises, or those carrying out Company business off-site are the responsibility of the Company. · It is the duty of Management to do everything reasonable and practicable to prevent injury or ill health and it is equally the duty of every member of staff to exercise personal responsibility for his/her own safety and that of others. This is required by law. · Our policy is to adhere to all current and future legal requirements on health and safety, which affect the Company’s operations. The attention of everyone joining the Company is directed to this policy. · The Directors have overall responsibility for the implementation of the Company Safety Policy and all reports and recommendations from the Safety Representative will go to them Health & Safety Procedure The Mouse Training Company Ltd. Health and Safety Policy Statement Health and safety at work etc Act 1974 This is the Health and Safety Policy Statement of The Mouse Training Company Ltd Our Statement of General Policy is: to provide adequate control of the health and safety risks arising from our work activities; to consult with our employees on matters affecting their health and safety; to provide and maintain safe plant and equipment; to ensure safe handling and use of substances; to provide information, instruction and supervision for employees; to ensure all employees are competent to do their tasks, and to give them adequate training; to prevent accidents and cases of work-related ill health; to maintain safe and healthy working conditions; and to review and revise this policy as necessary at regular intervals. Signed (Employer): ………………………………………….. Date: Review date: 1/09/08 _____________________________________________________________________ Responsibilities Overall and final responsibility of health and safety is that of John Caulfield Day-to-day responsibility for ensuring this policy is put into practice is delegated to the test centre manager To ensure health and safety standards are maintained/improved, the following people have responsibility in the following areas Name Responsibility John Caulfield Training Centre All employees have to: Co-operate with supervisors and managers on health and safety matters; Not interfere with anything provided to safeguard their health and safety; Take reasonable care of their own health and safety; and Report all health and safety concerns to an appropriate person (as detailed in the policy statement) Health and safety risks arising from our work activities Risk assessments will be undertaken by the test centre manager Action required to remove/control risks will be approved by John Caulfield. Test centre manager will be responsible for ensuring the action required is implemented Assessments will be reviewed every year or when the work activity changes, whichever is soonest. Consultation with employees Employee Representatives are: Charis Alexander Eddie Holder Consultation with employees is provided by Staff meetings held at 6 week intervals. Safe Plant and Equipment Eddie Holder will be responsible for identifying all equipment/plant needing maintenance. Eddie Holder will be responsible for ensuring effective maintenance procedures are drawn up. Charis Alexander will be responsible for ensuring that all identified maintenance is implemented. Any problems found with plant/equipment should be reported to Charis Alexander Eddie Holder will check that new plant and equipment meets health and safety standards before it is purchased. Information, instruction and supervision The Health and Safety Law poster is displayed in The Sales Office. Health and Safety advice is available from the administrative assistant or www.hse.gov.uk Supervision of young workers/trainees will be arranged/undertaken/monitored by the Relevant Mentor The test centre manager is responsible for ensuring that our employees working at locations under the control of other employers are given relevant health and safety information. Competency for Tasks and Training Induction training will be provided for all employees by Job specific training will be provided by the Department manager Training records are kept in the Personnel Files Training will be identified, arranged and monitored by the Department manager Accidents, first aid and work-related ill health The first aid box is kept in the Rest Area The appointed person(s)/first aider(s) is/are John Caulfield & Charis Alexander All accidents and cases of work-related ill health are to be recorded in the accident book. The book is kept in John & Charis’s office The administrative assistant is responsible for reporting accidents, diseases and dangerous occurrences to the enforcing authority. Monitoring To check our working conditions, and ensure our safe working practices are being followed, we will Carry out a monthly walk around assessment. Investigate any accidents that occur and take the remedial action. Charis Alexander is responsible for investigating accidents John Caulfield is responsible for investigating work-related causes of sickness absences. John Caulfield is responsible for acting on investigation findings to prevent a reoccurrence. Emergency Procedures – Fire and Evacuation · Charis Alexander is responsible for ensuring the fire risk assessment is undertaken and implemented · Escape routes are checked by Charis Alexander · Fire extinguishers are maintained and checked by John Caulfield · Alarms are tested by the Building Manager every week · Emergency evacuation will be tested every Quarter Health & Safety Reportable Incident Report Form Date: Name of Person(s) Involved: Incident: Treatment: Follow Up Treatment Required: Action taken to prevent further incidents of this nature: Date of implementation of Remedial Action: